PRIVACY AND DATA POLICY
SEPAR INTERNATIONAL (UK) Ltd, we provide security, risk management, training and logistical support company specialising in hostile locations worldwide. We work on the principle of conducting business discreetly utilising a low profile approach within a network of trusted friends and associations.
What does this policy cover?
We at SEPAR INTERNATIONAL take your personal data seriously. This policy:
(a) sets out the types of personal data that we collect about you
(b) explains how and why we collect and use your personal data
(c) explains how long we keep your personal data for
(d) explains when, why and with who we will share your personal data;
(e) sets out the legal basis we have for using your personal data;
(f) explains the effect of refusing to provide the personal data requested;
(g) explains the different rights and choices you have when it comes to your personal data; and
(h) explains how we may contact you and how you can contact us.
What personal data do we collect about you?
We collect basic contact information to add you as a member to our webite services, consisting of blog newsletters, up and coming courses and for use of our live chat feature.
We also collect the information necessary to be able to register you on to our courses in most cases taking place in hostile locations and further information needed to assess your eligibility through the different stages of registration. This information includes personal contact information, identification documents, medical information, emergency contact details, bank details, and any other information required to attend our courses.
We may also in some instances collect sensitive personal data about you, in the form of health declarations and biometric data. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from:
Directly from you. This is information you provide in documents to attend our courses.
Subscription pages on our website
Through publicly available sources. We use the following public sources:
How and why we use your personal data?
We use your personal data to forward information to you that you have registered for in general, newsletters, website updates etc. We will initially collect basic information on you such as contact details, If you should you wish to attend a SEPAR course with us or a partner we will then be collecting more information from you at the stage of booking (or equivalent) stage and onwards in that manner.
How long do we keep your personal data for?
If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of two years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).
Who do we share your personal data with?
The main reason for using your personal details is to help us establish what courses, information or products are suitable for you or your organisation.
We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with colleagues and we may also share your information with any of our group companies and associated third parties such as our service providers where we feel this will help us to provide you with the best possible service.
What legal basis do we have for using your information?
For prospective delegates we require your information for security and emergency purposes only. In the event of a medical emergency whilst undertaking one of our courses in a hostile environment we will require your personal information to pass to emergency services or to contact next of kin
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to allow you to attend SEPAR courses.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we transfer your data outside the EEA?
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on email@example.com
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
The right of access
This is so you’re aware and can check that we’re using your information in accordance with data protection law.
The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
baseless or excessive/repeated requests, or
further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request. Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here: SEPAR International (UK) Ltd, firstname.lastname@example.org
Manage Communication Preferences
If you would like to edit your communication preferences, including opting out of communications please contact us at email@example.com